User Guides

Login or Register to make a submission.
Please find all the information you need in the sections below.
I am a(n):

AUTHORS

Thank you for considering submitting a manuscript to SSHJ. This guide will walk you through the steps to make a submission through our website.

1. Register to be an author

Register an account. Please include any middle names you have, and use an academic email address so we can verify your status more easily.


2. Prepare your manuscript

Please read the page outlining our submission process, which describes how to prepare your work before submission to improve the likelihood of acceptance and publication.

Ready to submit? Click here to make a new submission (login required).


3. Submission Checklist

To increase the chance of your submission being accepted please ensure the following:

Author Information
  • The first author is/was a medical student, at a current registered medical school, at the time of submission.
  • The submission has not been previously published elsewhere.
  • The submission is not currently submitted to another journal for consideration.
  • All co-authors are listed with their institutions.
  • All conflicts of interest have been declared.
Manuscript Length and Formatting
  • The file has been submitted as a PDF either using one of our LaTeX templates or in an unstyled word document that adheres to JSAMR's Manuscript Guidance.
  • The word count is below the word limit for the specific manuscript type.
Tables
  • All tables and table legends are in numerical order and embedded in the body of the text.
  • All tables are cited in the text.
Figures
  • All figures and figure legends are in numerical order and embedded in the body of the text.
  • All figures are cited in the text.
  • All figures have also been uploaded as supplementary files.
  • All figures are either in a vector graphics format, or have a resolution of 600dpi or above
References
  • All references are cited in the text if appropriate.
  • APA referencing style is used throughout.
  • The bibliography and citations comply with JSAMR's Manuscript Guidance.
Confidentiality
  • All patient-identifiable information is anonymised.
  • Only the minimum possible patient information required to achieve the intended research purpose has been included.
  • If personal medical information about an identifiable living individual is included, a JSAMR consent form has been signed by the individual in question and is submitted alongside the manuscript.
Permissions
  • All statements of consent, confidentiality, conflicts of interest and ethics have been included.
Copyright
  • Copyright permission for any figures or tables published elsewhere been obtained.
  • All listed authors have read and agree to be bound by JSAMR's copyright policy.
Revised manuscript
  • If you are resubmitting a revised manuscript, you have included a document that notes your changes including applicable line numbers, or a marked-up copy that highlights your changes.

4. Upload File
  1. Upload the respective file after you select the component of your work that you wish to upload
  2. Review Details - Ensure the correct file has been uploaded for each component.
  3. Confirm - Click ‘Add another file’ and repeat the upload submission process until all the relevant ‘Article Components’ of your work are uploaded. Then, click ‘Complete’.
  4. Click ‘Save and continue’
  5. Enter the following metadata
    • Title
    • Prefix
    • Abstract: A good abstract is generally structured and 200-300 words.
    • List of contributors: Add all the contributing authors of the work being submitted.
    • Keywords*
  6. *Keywords- you can enter upto 5 key phrases/words for each submission, these will be used to identify your submission through the search bar and tagcloud. e.g. Tissue factor, IP3, Parkinson's Disease, Migraine, Corneal Arcus.
  7. Tick ‘Principal contact for editorial correspondence’ for the appropriate contributor.
  8. ‘Include this contributor in browse lists?’: JSAMR allows the website users to see all articles that are attributed to a particular author; if the author wishes to be browsed in this manner, tick this option.
  9. Click ‘Save and continue’

5. Finalising Submission

Confirmation - Once you have reviewed all sections and are confident to make the submission, click ‘Finish Submission’


6. Track your Submission

Once your submission has undergone a cycle of peer review and been assigned a decision, you will receive an email notification to log in and check the website.

Click on ‘Editor Decision’ to view the outcome which can be one of the following:

  • Accept submission
  • Revisions required
  • Resubmit for review
  • Resubmit elsewhere
  • Decline submission

Generally, you will be able to see the decision and the comments received by (anonymized) peer reviewers. Then, you will take the appropriate action required.

If you need to resubmit your work after making revisions, upload the revised document (‘Upload File’) under Revisions.

If you want to make comments/get advice on something, use the ‘Add discussion’ button under Review Discussions.


7. Copy Editing

Once your manuscript has been accepted it will then be sent to copy editing, which checks for grammatical errors. You will then be emailed a final draft for you to check over and approve. Once this draft has been approved it will be published


Reviewers

Congratulations on receiving the appointment as a Peer Reviewer. This guide will walk you through what you should be doing to review papers.

1. Account Set-up
  1. When you have been selected to review your first paper, the section editor willcreate you a basic account.
  2. You will recieve an email welcoming you to JSAMR and asking you to reset your password.
  3. From here you can set up your reviewer profile

2. Pending review
  1. When there is a pending review, you will receive an email notification to log in and check the website.
  2. When you log in, there will be a new ‘Task’ as follows. Select Review pending.
  3. You can then view:
    • Title and abstract of the submission
    • Review Schedule
      • Editor’s Request: When the editor had sent you the review request for the respective submission
      • Response Due Date: A reviewer has 48 hours from editor’s request to accept or decline the pending review.
      • Review Due Date: A reviewer has 2 weeks from editor’s request to complete reviewing all the submission contents.
  4. Click ‘Accept review’ or ‘Decline review request’.
  5. Download and review - Download the submission file(s) under Review Files.

Submitting a review

You can submit your final review in one of two ways:

  1. Use the box given under Review (Recommended)
  2. Print the review file and manually annotate it. Scan the paper with all (legible) annotations and upload in this section.

Note: Please structure your final review as follows, i.e. in accordance to the recommended template in the ‘Peer Review and Editor Pack’.

FOR EVERY COMMENT IN REVIEW, PLEASE REFER TO THE LINE NUMBER IN DOWNLOADED FILE.

For specifics on how to perform the review please see the welcome pack in the welcome email.

Recommendation: Select your final recommendation from the available options (below) in the drop down menu -

  • Accept submission
  • Revisions required
  • Resubmit for review
  • Resubmit elsewhere
  • Decline submission

Completion - You have now completed submitting your review.


Section editors

Congratulations on receiving the appointment as Section Editor. This guide will walk you through what you should be doing to delegate work to peer reviewers.

1. Receiving a manuscript
  1. You should have received an email from the Journal Editors with the title “Article review request”. This means you have already been assigned as the Section Editor in charge of this manuscript.
  2. Log in with your username and password. If you do not have an account, please register.
  3. Once logged in, click “Tasks” on left hand tab on screen
  4. If you have a manuscript due to be sent out to reviewers, you should have a notification on the “tasks” tab. Sometimes this does not register so regardless whether you have notifications on “tasks” or not, check your “My Assigned” tab and you should see the new manuscript submitted, with the stage as “Submission”.
  5. Click on “Submissions”
  6. You can download the paper by clicking on it under “submission files”. Read through it and decide firstly, if the paper falls under the scope of the journal and meets its generic requirement. If so, click the blue “send to review” button on the right hand side of the screen

2. Selecting Reviewers
  1. from the excel sheet, select which stream of peer reviewers you wish to draw reviewers from. There are currently 5 streams encompassing the various specialties:
    • General
    • Surgery (Surgery, Orthopaedics, trauma)
    • Internal medicine (Acute medicine/ emergency, anaesthetics, cardiology, paediatrics/obstetrics and gynaecology, neurology, oncology, psychiatry, radiology)
    • Basic Sciences (microbiology, genetics, infectious disease, immunology/haematology, endocrinology, pharmacology)
    • Public health (medical education + public health)
  2. From the excel sheet, the names will be randomised automatically and you will select the first 5 names. This is to maximise reachability while ensuring fairness and equal distribution of papers to reviewers.

3. Allocating Reviewers
  1. You are then required to add these 5 names/email addresses manually on the website by searching their name and if they are not there, you have to create a profile for them by clicking “create new reviewer”
  2. If you are creating a new reviewer, fill in the form with details from the excel sheet. The username you create should be first name and surname. If it is taken add a number after
  3. You then set the response due date as 48 hours and actual review due date as 2 weeks. Remember to attach the manuscript as well.
  4. After pressing send, the selected peer reviewers will then receive an email asking them if they wish to accept the task. They will then log in, download the manuscript and undertake the review as per the instructions within the Peer Reviewer Pack given to them.

4. Getting a completed review
  1. Once they accept the Peer Review request, you as Section Editor will receive an email saying the Peer Reviewer has accepted the task. Upon their completion, you will get an email as well saying that reviews are in and your decision is required.
  2. You will then log on using the link provided.
  3. You can read through the reviews and make sure that the review aligns with our Peer Reviewer guidelines. If any of the peer reviewers request for revisions, click “Request Revisions” from the right side of the page.
  4. Press “Add Reviews to Email” and this will automatically add the Peer Reviewer’s comments for the authors to read.
  5. Press “Record Editorial Decision” and the revisions will be sent to the authors to make changes.
  6. The authors will send their revisions back and the process repeats itself. Lastly, once reviewers and yourself are happy with the manuscript, Add one of the editorial team as a participant and inform them so they can perform the final review.
  7. The editorial team will then send the manuscript for copyediting.
  8. Your job is done

Ready to submit?